Description de poste

For one of our clients, a leading private banking institution based in Geneva, we are looking for a:

SENIOR CORPORATE SECRETARY - 80%

Job description

• Act as a trusted advisor to the Board of Directors and Executive Committee on corporate governance matters.
• Lead the preparation, organisation and follow-up of Board and Committee meetings (Audit, Risk, Nomination, Remuneration, etc.).
• Draft agendas, briefing papers and meeting documentation, and ensure timely distribution.
• Take accurate minutes, track action items and ensure proper execution of Board and Committee resolutions.
• Coordinate governance information flows between the Board, Executive Committee and management bodies.
• Ensure full compliance of the governance framework with Swiss corporate law (CO), FINMA regulations and internal policies.
• Oversee regulatory filings related to Board members, senior management, shareholders and statutory registers.
• Advise senior leadership on governance best practices, regulatory developments and risk-related matters.
• Organise and manage General Meetings, including shareholder resolutions, notices and statutory documentation.
• Act as the primary interface with shareholders and holding entities on governance-related matters.
• Maintain and safeguard corporate records, statutory registers, powers of attorney and signatory mandates.
• Coordinate notarisation and execution of corporate documentation.
• Work closely with Legal and Compliance to ensure governance supports regulatory alignment and business strategy.
• Oversee a centralised contract management framework in line with delegated authorities.
• Provide governance support on transactions, reorganisations and cross-border initiatives.

Required profile

• University degree in Law, Business Administration or equivalent; additional qualifications in corporate governance are an asset.
• Minimum 8–10 years of senior experience in corporate governance, legal or compliance functions, including at least 5 years within a financial institution or private bank.
• Strong knowledge of Swiss corporate and banking law (CO, FINMA) and governance standards.
• Proven experience interacting with Boards and senior executives.
• Excellent drafting skills, including minutes, resolutions and governance documentation.
• Strong organisational skills and ability to manage multiple priorities under tight deadlines.
• Excellent interpersonal and communication skills, with the ability to operate at Board level.
• Fluent in French and English; German is a plus.
• High level of integrity, discretion and professionalism.
• Autonomous, proactive and solution-oriented, with strong judgment and diplomacy.

All files will be treated with the utmost confidentiality.